Can I just rent the venue and bring in all my own vendors and catering?
You are allowed to bring in vendors such as DJ's, Photographer's, and catering for special cakes. However, all other food must be ordered through our kitchen.
What is included with just the venue rental?
Your rental includes the banquet room that seats up to 300, a secondary patio for pre-event functions, and restrooms. Room rentals range from $500.00- $2,500.00 Setup fees will be charged on top of room rental that will range from $50.00-$300.00.
What is the capacity of the venue?
We can accommodate up to 300 guests seated without a dance floor or 250 seated with a dance floor.
Can I stop by for a tour?
We would love to show you our venue. Appointments can be made by contacting Crystal Douglass Tuesday-Friday at (817) 573-2641.
How do I secure my event date?
In order to secure a date, we request a signed agreement and 10% deposit with a minimum of $100.00.
Once my event is booked, how do I communicate my desired layout?
One of the first things we will do is meet with you and design a layout for your event. We will schedule a final walk through within 30 days of your event.
Are we allowed to bring in additional furniture (chairs, tables, etc.)?
We provide both chairs and round tables that seat from 6 to 10. However, you can arrange to bring in your own furniture. Setup up fees for our equipment range from $50.00-$300.00.
Is alcohol permitted?
Based on Texas liquor law, all alcoholic beverages must be managed by us under our liquor license. We have a variety of bar packages to fit any budget. Please do not bring in ANY outside alcohol.
Does your location offer conveniently located parking?
There are over 100 parking spaces shared with the restaurant. In addition, we have auxiliary parking for 50 vehicles.
Are we required to sweep and mop the facility after our event?
No, but we do ask that you remove any of your personal items by the agreed upon time in your contract.
Do you offer wedding/event coordinating services?
We offer basic service and advice to include the setup for the venue itself. If you would like someone to be in charge of your ceremony, flow or direction of the evening you will need to contact an outside source.
Are we able to use the facility for rehearsals and if so, when?
Yes, we can arrange a rehearsal time for you. Rehearsals are typically done the night prior to the event. We also offer services to hold the following dinner as well.
When I book my wedding, will there be another event in your facility?
This is a possibility based on the size of your event and date. We offer multiple rooms that can be divided, offering flexibility of party sizes.
Does your venue permit smoking indoors?
Our venue is smoke-free inside the club house (this includes e-cigarettes). Your guests are welcome to smoke in our designated smoking area outside.
Are candles permitted?
As long as candles are in a container or have a protective material under them to prevent wax from dripping on the table cloths they are allowed. Failure to do this will result in replacement cost.
Will a member of your staff direct the rehearsal?
This is not a service we provide so you will need to make your own arrangements. A member of our staff will be available during your rehearsal answer any last minute questions.
When is payment due for our event?
Payment will be due at the end of your event. However, you are allowed to make additional deposits prior to the event.
What type of payment do you accept?
We accept checks, Visa, Discover, American Express and MasterCard. Checks are payable to Pecan Plantation.